Acterra is a San Francisco Bay Area 501(c)(3) nonprofit based in Palo Alto that brings people together to create local solutions for a healthy planet. We focus on what you can do locally to address current environmental problems. In the face of daunting environmental challenges, our science-based approach instills hope while building community.

Acterra's staff provides environmental education in the areas of energy and climate change, corporate sustainability, and advocacy to build an informed and empowered citizenry. Our programs include Energy and Climate, Business Partnerships for Sustainability, a Public Lecture Series, and an Environmental Library and Resource Center. Our programs engage people and companies in the Bay Area, with a focus on Santa Clara and San Mateo counties.

Our roots go back to 1970 with a long history of environmental education and action. Acterra and its predecessor organizations (Peninsula Conservation Center and Bay Area Action) developed innovative programs for wetlands preservation, residential and commercial recycling, green business practices, protection of old growth forests, environmentally responsible food choices, watershed management, habitat restoration, leadership development and residential energy conservation. In 2016, Acterra's Stewardship Program became an independent organization, Grassroots Ecology. Acterra served as its fiscal sponsor until Grassroots Ecology was approved as its own 501(c)(3) nonprofit organization in 2018.

Acterra now focuses its efforts on the most urgent issue of our time: climate change. We promote and support energy efficiency and renewable energy, transportation innovation, and sustainable business practices in our region. By popular demand, we are also expanding our public lecture series and community workshops.

Acterra Palo Alto, CA, USA
15 Mar, 2019
Part time
Office Manager Half time (20 hours per week), Nonexempt March 4, 2019   About Acterra Acterra is a Bay Area-focused environmental organization based in Palo Alto that brings people together to create local solutions for a healthy planet. The organization’s roots go back to 1970 with a history of inspiring and motivating action for change. Acterra and its predecessor organizations developed innovative programs for land stewardship, energy conservation, and residential and commercial recycling. Acterra now focuses its efforts on the most urgent issue of our time: climate change. It promotes and supports energy efficiency and renewable energy, corporate sustainability, and advocacy to build an informed and empowered citizenry.   Acterra offers a number of programs that bring people together to create local solutions for a healthy planet, including: • Climate Resilient Communities: an environmental justice program that helps residents in low income communities create resilience against climate change impacts; • Karl Knapp GoEV Program: a program that helps accelerate the shift from fossil fuels to renewable energy by educating people about the benefits of electric vehicles and helping them with their decisions to purchase or lease a vehicle and to get EV chargers; • Green@Home: an educational program to help residents take action to reduce their home energy waste; • Business Environment Awards: a program that honors the accomplishments of organizations with innovative sustainability programs and recognizes environmental leaders; • Silicon Valley Green Team Network: a volunteer network that provides a venue for employee sustainability advocates to help increase sustainable behavior in their organizations and to help them share best practices in their workplace with other companies; • Public Lecture Series: a bi-annual series of innovative and motivating lectures that build awareness of emerging environmental issues and solutions.   For more information on Acterra and its programs, please visit   Purpose The Office Manager provides for the smooth and efficient administration of the organization, including support for its financial management, human resources, data management, facilities, and governance. Reports to: Executive Director   Job Responsibilities Human Resources • Serve as staff liaison with HR and benefits vendors, including payroll service, insurance providers, and retirement fund. • Maintain employment files. • Support the on-boarding and off-boarding of all employees   Financial Management • Partner with Development Manager in opening and processing mail • Coordinate tracking of credit card charges using Expensify online platform • Produce weekly donation reports   Facilities • Serve as liaison with building manager and other tenants • Manage room reservations on behalf of Board and staff   Governance • Support Board members in maintaining all Governance documents • Provide physical setup for all Board and Committee meetings • Schedule conference and video calls   Data Management • Maintain Acterra’s cloud-based document storage • Update staff and Board contact lists • Maintain constituent records in eTapestry platform   Other duties as assigned.   Qualifications • Strong organizational skills required. • Proficiency required in common software applications such as Excel, Word, and Google Docs. Experience with data platforms such as eTapestry or QuickBooks a plus. • Proficiency in basic math required. • Ability to exercise discretion in dealing with confidential information. • Strong interpersonal skills. • Bachelor’s degree or at least three years of experience in administrative or office management positions is required. • Passion for action addressing climate change is required.   Compensation Acterra strives to provide equitable and competitive compensation for all of its employees. Benefits include health insurance (50% employer-funded), access to a 403B (employee-funded) retirement plan, a flexible work schedule, generous holiday and paid leave policies, and a highly collegial work environment. Opportunity to make a meaningful impact on climate change. Opportunity to learn extensively about nonprofit management, fundraising, and governance.   Application To apply, provide a resume and compelling cover letter that describes your interest in and qualifications for the position. Application should be submitted to Position remains open until filled.   Inclusiveness Acterra strives to ensure that the organization is welcoming and inclusive. Acterra does not discriminate as to gender, race, culture, ethnicity, sexual orientation, religious beliefs, social background, disability, pregnancy, marital status, political affiliation, or age. Acterra strives to include persons from traditionally under-represented groups and complies with all applicable national and local laws pertaining to nondiscrimination and equal opportunity.