Corporate Administrative Assistant - Southern FS - Marion, IL

GROWMARK
Marion, MD
United States
Category
Job Description

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably. FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.


PURPOSE AND SUMMARY STATEMENT




Providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. 


 


 


ESSENTIAL JOB FUNCTIONS


 


Daily

•    Retrieve mail from post office during work hours and sort

•    First person to answer phones and wait on front counter – answer patron questions, take payments, greet and route guests/salesmen to proper person

•    Posting payments

•    Prepare intercompany mail bags for route truck and distribute intercompany mail from route truck

•    Count and balance location bank bags and make bank deposit

•    Deposit checks through CoBank and make two reports, one for Controller and one for vault w/cancelled checks

•    Organize cancelled checks from vault to storage

•    Retrieve cash deposits from Banterra and file receipts

•    Download and post payments from Virtual Terminal and create report

•    Download and post payments from MARS system and create report


 


As Needed

•    Purchase and process birthday cards and company monthly calendar

•    Purchase Walmart gift cards to send out with birthday cards

•    Coordinate and pick up birthday treats

•    File sales reports and work orders

•    Separate Bulk Fuel driver tickets and disperse to Inventory Specialist and Boles location

•    Word processing projects for General Manager, Operations Manager, Sales Manager, Credit Manager, Controller and Human Resources Manager

•    Call in Estimated Tax Payment Confirmation for Controller

•    Assist with company events; coordinate meals, memos, flowers, etc.

•    Ordering and inventory control of office supplies and forms

•    Coordinate schedule for shredder box pick up

•    Coordinate special mailings

•    Coordinate Fed Ex and UPS shipping and distribute incoming deliveries

•    Schedule office meetings

•    Keep employee addresses and phone listings current and available

•    Other duties as assigned


 


 


OTHER JOB FUNCTIONS

 

1. Report to work at prescribed times. 

 

2. Come to work neat and clean and in company uniforms as much as possible to project a good company image. 

 

3. Be safety conscious always and report any unsafe operations or equipment to Supervisor. 

 

4. Cooperate with Supervisor, co-workers, patrons and peers. 

 

5. Be friendly and show concern for patron needs. 

 

6. Strive to keep company equipment in high state of repair and cleanliness. 

 

7. Have a working knowledge of all products and services offered by company. 

  

8. Notify Supervisor of all time off (i.e. personal days, sick days, vacation, etc.) at earliest possible time. 

   

9. Perform all other duties as assigned.  Other duties may be assigned.

 

 

REQUIREMENTS


 


Associate degree (A.A.) or equivalent from two-year College or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. 




Demonstrates essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development.


 


Must be able to obtain and maintain a valid driver’s license and satisfactory driving record.


 


Must be able to work extended hours as business conditions warrant.


 


Must be able to travel independently.


 


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