HEI Program Coordinator

Division of Agriculture of the University of Arkansas
Baltimore, MD
United States
Category
Job Description

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Type of Position:

Staff - Engineering, Science, Agriculture


Workstudy Position:

No


Job Type:

Regular


Work Shift:


Sponsorship Available:

No


Institution Name:

Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees.  The Division was established in 1959 and is headed by the Vice-President for Agriculture.  The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration.  As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. 

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at bbatiste@uada.edu.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.


Department:

CSES | Administrative Office Support


Department's Website:


Summary of Job Duties:

Summary of Job Duties

1. Greet departmental visitors and create a welcoming environment in the departmental office and assist visitors, faculty, staff, and students in resolving problems and accessing the correct resources
2. General administrative support for faculty, staff, graduate, and undergraduate students. Specific tasks include, but are not limited to:
a. open and close departmental office
b. sign for packages and distribute mail
c. distribute documents for e-signature
d. answer the main departmental phone line and assist callers in resolving problems and accessing the correct resources
e. maintain various computerized and paper files, records, spreadsheets, logs and retrieve information upon request
f. room scheduling for conference rooms, meeting rooms, and classrooms
g. updating and maintaining departmental directory and/or faculty lists in buildings and on departmental website
h. updating and maintaining internal and external (alumni and stakeholder) email distribution lists and assist in developing and distributing professional communications to these groups
i. assemble content and publish departmental e-newsletter
j. assist departmental manager with organizing departmental activities and functions. Occasional work outside of normal business hours may be required.
k. Assist departmental manager with office inventory and order office supplies.
l. Other duties as assigned
3. Assist department head, departmental administrative manager, departmental graduate coordinator, and curriculum committee with teaching and curriculum-related tasks that include, but are not limited to:
a. assist department head and departmental manager in assembling reports and materials requested or required by administration
b. prepare draft graduate offer letters and assist in obtaining necessary signatures
c. maintain departmental graduate student records such as committee membership and progress towards degree
d. assist graduate students with GSIE forms and ensure compliance with GSIE information requests and deadlines
e. assist department head and departmental manager in undergraduate and graduate course scheduling and communications with faculty and students regarding course offerings, location, and timing. Identify potential scheduling conflicts and work with faculty, departmental manager, and department head to resolve scheduling issues.
f. in consultation with department head, assign advisors for undergraduate students after they have completed 60+ hours


Qualifications:

  • Minimum Qualifications:
  • A bachelor's degree plus two years of experience in program administration or related area.
  • Ability to work in a public-facing environment while presenting a welcoming and helpful demeanor. Communication skills to interact with diverse groups of individuals to research, secure, and/or provide information, clarify situations, resolve problems, and ensure cooperation among individuals.
  • Organization and time management skills to coordinate projects and people, prioritize and track multiple projects simultaneously, and meet critical deadlines.
  • Demonstrated ability to display initiative and work independently with minimal supervision while contributing to the success of a team.
  • Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Preferred Qualifications:

  • High level of computer proficiency including experience with Workday, CourseLeaf, UA Connect, and Adobe Creative Cloud
  • Two years’ experience working in a higher education setting.


Additional Information:


Salary Information:

Commensurate with education and experienceCover Letter/Letter of Application, List of five Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)


Optional Documents:


Special Instructions to Applicants:


Recruitment Contact Information:

Daniela Kidd - Dept Administrative Manager - drkidd@uark.edu


All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.


Pre-employment Screening Requirements:

No Background Check Required

The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment.  The background checks may include a criminal background check and a sex offender registry check.  Required checks are identified in the position listing.  A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position.  Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. 

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.


Constant Physical Activity:

Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting


Frequent Physical Activity:

Standing, Talking, Walking


Occasional Physical Activity:

Pulling, Pushing, Reaching


Benefits Eligible:

Yes