HR Assistant

Louisiana State University and Agricultural and Mechanical College
Baltimore, MD
United States
Category
Job Description

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Job Posting Title:

HR Assistant

   

Position Type:

Professional / Unclassified

   

Department:

LSUAM FA - HRM - OO - HRIS - Generalists (Karen Mixon Magee (00010273))

   

Work Location:

0110 Thomas D. Boyd Hall

   

Pay Grade:

Professional Hourly

   

Job Description:

Job Summary:

The HR Assistant is the front-line support for the HRM office. This position is responsible for walk-ins to the front desk, phone calls, and emails. It also assists with auditing and administrative functions for the HRM office. 

Job Responsibilities:

55% - Communications and relationship management: creates and cultivates relationships with both internal and external customers. Serves as the primary point of contact for HRM to address questions/concerns, reference policies, procedures, and practices to ensure consistent and accurate responses. Baseline troubleshooting of TDX tickets from users. Documents and analyzes trends that may surface from inquiries and subsequently recommends solutions or courses of action. Directs walk-ins and refers to the appropriate area. Answer the LSU main phone and email contact, respond to questions, and direct them to the appropriate area.

35% - Administrative: Completes verifications of employment and Public Student Loan Forgiveness forms. Responsible for completing reporting requirements including but not limited to Job Openings and Labor Turnover Survey (JOLT), Newly Hired Employee reporting, and Time Type Audit report. Assist HRIS with auditing and Reporting functions as needed. Update PM-11 status in Workday for employees with outside employment. Sort and distribute incoming mail. Respond to records requests and subpoena requirements.  Assist department property custodian with annual inventory.

5% - Student Employment Partner: Performs HR functions for student employees. Responsible for initiating position creation, job requisitions, job changes, and hires of student workers. Completes student onboarding and ensures completion of I-9s, annual training, and confidentiality forms. 

5% - Other duties as assigned

Minimum Qualifications:

Bachelor's degree

LSU is committed to creating an inclusive space where our employees feel valued for their skills and uniqueness. If you do not meet the minimum qualifications as listed but have significant experience within the major job responsibilities, we welcome your application.

Preferred Qualifications:

Bachelor's degree in Business or related field with 1-2 years of experience with specific experience working in an office environment.

   

Additional Job Description:

Special Instructions:

Please submit cover letter, resume and 3 references.

For questions or concerns regarding the status of your application or salary ranges, please contact Karen Magee at 225-578-6003 or kmagee@lsu.edu.

   

Posting Date:

November 8, 2023

   

Closing Date (Open Until Filled if No Date Specified):

November 27, 2023

  

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Remote Work - Positions approved to work remotely outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

   

Essential Position (Y/N):

   

LSU is an Equal Opportunity Employer:

LSU believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSU is committed to diversity and inclusivity, please see LSU’s Diversity Statement and Roadmap. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management (hr@lsu.edu).

   

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu.  For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.