Job Description
Location: Anchorage, AK
Title: Project Coordinator
Schedule (FT/PT): FT
Travel Required: As Needed
Clearance: Ability to Obtain
For over 25 years, North Wind Group (North Wind) and its subsidiary companies have been influencing the future of, and aiming to be the nationwide small business leader in, the engineering, environmental, construction, IT/cyber, facility operations, and professional service industries. North Wind allows its employees to develop creative and practical solutions to complex problems, while accomplishing its mission of delivering quality results safely, on time, and on budget, for every project. Our mission is accomplished through forward-thinking, advanced technology services, and our cultivation of a diverse and inclusive workplace.
North Wind recognizes our biggest asset is our employees. Our success is a direct result of the hard work, skills, expertise, and unique perspectives and talents that each of our employees bring to North Wind. We are looking for exceptionally talented, motivated, and dynamic individuals to join the North Wind team – not only to support our mission but be an integral part of our continued success.
Job Description
POSITION PURPOSE:
Assist in managing project logistics and support for offices located within Alaska. Proactively provides professional and administrative support services for construction and environmental project managers. Assists all departments by providing administrative support on special projects.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
+ Provides administrative support for Project Managers including composing and editing correspondence, reports, and meeting materials, first drafts of presentations, travel arrangements and preparation of expense reports, and vehicle usage reporting.
+ Ensures tasks and projects are appropriately organized and tracked, and timelines are met in accordance with applicable statutes, obligations, deadlines, and internal corporate goals.
+ Track, monitor, and ensure current vehicle registration and insurance documents are attached to each fleet vehicle. Duties may include visits to DMV or UMV. Assists in managing regional facilities, ensuring compliance with lease terms, oversight of utilities and services, management of office equipment, facility maintenance, and office service needs.
+ Process JBER or other Base Pass Requests from the Project Manager on an as-needed basis. Includes communicating with Base Inspectors, Project managers, and Contractors.
+ Assists IT with delivering and tracking IT equipment, such as copiers, jetpacks, any mobile phones, laptops, office keys, and FedEx Shipments.
+ Assists all regional employees in the (Costpoint) Deltek system with initiating Travel Authorizations and possible follow-up of their Expense Reports.
+ Reconciles receipts in the Visa Intellilink system for any charges for the offices from any of the operating North Wind Group companies.
+ Keeps the Buyers Lists updated and sent to Vendors for North Wind regional office/job locations, including JBER and surrounding Anchorage offices.
+ Provides Easy-Biz Travel for all employees, acting as Administrator.
+ Assembles and delivers the OSHA Safety Rules to each Alaska Jobsite.Coordinates with staff on corporate events such as annual meetings, informational meetings, and social events.
+ Order, distribute, and manage inventory of office supplies in accordance with company policy and budget.
+ Communicates with the Janitorial and Building Maintenance at the C-Street office as well as the Wasilla office.
+ Performs other duties as necessary and as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience:
Education: High School Diploma
Experience: Two (2) to Five (5) years of experience providing administrative support to management and staff.
Skills and Abilities:
+ Excellent interpersonal skills: the ability to work effectively and cooperatively with all levels of management and staff, affiliated-company employees as well as outside business associates.
+ Understand North Wind's mission, vision, and strategic focus areas and incorporate knowledge into daily activities.
+ Excellent oral and written communication skills, including telephone etiquette, thorough knowledge of proper grammar, advanced vocabulary, spelling, editing, and proofreading skills.
+ Good organizational skills: ability to make decisions, solve problems, and exercise good judgment.
+ Ability to review documents, while paying close attention to detail to determine appropriate routing or processing.
+ Ability to work independently with minimal supervision, as well as to accept direction on given assignments and in a team environment.
+ Make decisions, solve problems, and exercise excellent judgment.
+ Proficient in using Microsoft Office products, such as Word, Excel, PowerPoint, and industry-standard computer software and databases.
+ Knowledge of general business formats and procedures.
+ Familiarity with the operation of standard office equipment.
+ Associate degree preferred.
SPECIAL REQUIREMENTS:
Applicants are required to have REAL ID Act-compliant documentation at the time of hire and nothing on record that would prohibit you from gaining access to military installations. Some travel may be required.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee will be sitting for long periods of time in an office environment. Sedentary physical workload. Required to have a close visual acuity to perform activities such as viewing a computer terminal and extensive reading; specific physical requirements include, but are not limited to, sitting, walking, talking, hearing, and performing repetitive motions. The employee is often required to use hands or fingers to handle or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds.
WORKING ENVIRONMENT:
The majority of the work is conducted indoors in a standard office environment. The employee may be exposed to moving mechanical parts. The noise level in the work environment is.
North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation (https://northwindgrp.com/careers/request-for-reasonable-accommodation-confidential/) form to get assistance.
North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.
Proof of citizenship will be required as a condition of employment.
Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.