Records and Information Program Lead (RIM)

chsincT1
Baltimore, MN
United States
Category
Job Description

CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States that provides grain, food and energy resources to businesses and consumers around the world.  We serve agriculture customers and consumers across the United States and around the world.  Most of our 10,000 employees are in the United States, but today we have employees in 19 countries. At CHS, we are creating connections to empower agriculture.


Summary

The Records and Information Management (RIM) Senior Manager is an enterprise position within the Compliance and Integrity function within the Legal and Compliance department of CHS. The Senior Manager will develop strategies to ensure the integrity of the records and the metadata over the lifetime of the records and comply with Federal, State, and local regulations. The RIM Senior Manager will work closely and collaboratively with the Compliance & Legal, Information Security, Privacy, and Office Services teams. The successful candidate will lead and integrate this program at CHS globally and will report to the Director of Compliance & Integrity. 


Responsibilities

50% - Records Program 



  • Develop, right-size and maintain the RIM program for CHS Inc. ensuring Federal, State, and local record retention guidelines are met and best practices are incorporated. 

  • Maintain and mature the CHS Records Policy and Schedule. Write additional record management policies and procedures as needed for the lifecycle of a record that comply with Federal, State, and local regulations. 

  • Working closely with Information Security and Technology, create and maintain metadata and folder structure incorporated in electronic document management systems for CHS, create automated records filing process in various systems including, but not limited to, email and ERP systems. 

  • Perform annual reviews/updates on CHS Records Retention Schedules by interviewing employees and conducting records inventories. 

  • Participate in audits for conformance to records management procedures and storage. 


20% - Records Communication and Training 



  • Provide records management training to all relevant CHS employees, including the on-boarding and orientation processes. 

  • Provides record management awareness and guidance to CHS employees as needed. 


20% - Management 



  • Oversee and provide direction to records analyst. 

  • Act as Records Management Lead for CHS Records Coordinators and provide them with resources, tools and training to effectively implement the Records Policy and Schedule. 


10% - High Integrity Culture 



  • Work closely with Director, Compliance & Integrity (C&I) and the broader C&I team to identify trends or other opportunities to develop best practices for the Records Program. 

  • Support Director Compliance and Integrity in the development of a monitoring and auditing program for prioritized records risks. 

  • Network and support with appropriate business leaders. 

  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies. 

     


Minimum Qualifications (required)

  • High School diploma or GED
  • 7+ years of experience in Compliance

Additional Qualifications


  • Bachelor's degree 

  • Minimum of 7 years of recent, relevant experience in a records program is required. 

  • 3-5 years of supervisor experience preferred.


  • Strong technology background in implementing metadata driven electronic document management systems. 



  • Able to apply specialized technical skills as in independent worker with minimal supervision. 

  • Able to perform complex analytical tasks. 

  • Extensive knowledge of records management best practices for both electronic and hard copy records. 

  • Ability to prioritize, organize and demonstrate strong attention to detail. 

  • Effective public speaking skills and an ability to communicate in both verbal and written form with multiple stakeholders within and outside the company. 

  • Ability to influence and work effectively with cross-functional, matrixed teams and projects. 

  • Strong organizational awareness, sound judgment, strong business acumen and ability to make decisions with input from multiple stakeholders. 


CHS offers a competitive total compensation package. Benefits include Health, Dental, Vision, Hearing, Life Insurance, Health and Day Care Savings Accounts, Paid Vacation, 401K, Company Funded Pension, Profit Sharing, Long and Short Term Disability, Tuition reimbursement, and Adoption assistance.


CHS is an Equal Opportunity Employer.


Employer