Union Coordinator (Timekeeper)

Job Posted 8/23/2023
Per Sè Group
Houston, TX 77001
United States
Job Description

Job Summary: 

The Union Coordinator plays a vital role in ensuring accurate timekeeping, attendance tracking, and payroll processing for unionized employees. This position requires strong attention to detail, excellent organizational skills, and a comprehensive understanding of labor laws, collective bargaining agreements, and union policies. 


  • Timekeeping and Attendance Tracking: 

  • Utilize a timekeeping system to accurately record and track employees' working hours, including regular hours, overtime, doubletime, and any other relevant leave. 

  • Monitor and validate time and attendance records, ensuring compliance with union rules and regulations, contractual provisions, and legal requirements. 

  • Resolve discrepancies or issues related to timecards, attendance, and scheduling conflicts, collaborating with relevant stakeholders, such as supervisors, HR, and union representatives. 

  • Payroll Processing: 

  • Compile and review timesheet data to prepare accurate payroll reports for unionized employees. 

  • Calculate wages, overtime, bonuses, shift differentials, and other applicable payments based on the provisions of the collective bargaining agreement and union policies. 

  • Collaborate with the payroll department to ensure timely and accurate processing of payroll, including reviewing and approving union employees' timesheets for payment. 

  • Union Compliance: 

  • Maintain a thorough understanding of the collective bargaining agreement (CBA) and union policies, ensuring compliance with all applicable provisions and regulations. 

  • Provide guidance and support to managers, supervisors, and employees on matters related to timekeeping, attendance policies, and union-specific rules. 

  • Stay updated on changes in labor laws, regulations, and industry standards, and implement necessary adjustments to timekeeping and attendance practices to ensure compliance. 

  • Orientation and Onboarding Support: 

  • Work with HR personnel to coordinate and facilitate new employee onboarding 

  • Assist new employees in completing necessary paperwork and other onboarding requirements.  

  • Reporting and Documentation: 

  • Generate regular and ad-hoc reports on employee attendance, overtime hours, and other relevant metrics as required by the union, management, or regulatory bodies. 

  • Maintain accurate records of employee attendance, leave balances, and any other relevant documentation related to timekeeping and attendance. 

  • Prepare documentation and reports for union audits or grievances, ensuring accurate and detailed records are maintained to support the organization during such processes. 

  • Prepare and monitor PO balance reports 

  • Communication and Collaboration: 

  • Liaise with supervisors, HR personnel, and union representatives to address any timekeeping-related issues, concerns, or disputes. 

  • Collaborate with relevant stakeholders to develop and implement effective timekeeping and attendance policies and procedures that align with union requirements and organizational goals. 

  • Communicate and educate employees on timekeeping policies, procedures, and any changes or updates that may impact their pay or benefits.  

  • Occassional vists to client sites for meetings or to pick up/deliver paychecks, paperwork, etc.  



Qualifications and Requirements:  


  • Experience:  

  • Prior experience as a Union Timekeeper or similar role 

  • Strong knowledge of labor laws, collective bargaining agreements, and union regulations. 

  • Proficiency in using timekeeping systems (Ideally Track) or software applications for accurate data entry and reporting. 

  • Education: High school diploma or equivalent; additional relevant certifications or training in timekeeping, payroll, or HR are advantageous. 

  • Customer-Centric Attitude: Customers’ needs dictate the flow of our business and demand attention and prioritization from all team members.  

  • Meticulous Mindset:  Little things make a big difference. They have to be done right. 

  • Prioritization Wizard: In a setting where multiple issues will demand attention at one time, figuring out what’s most important to maximize results is vital. 

  • Solution Seeker:  Challenges are not to be disparaged – they are to be celebrated as opportunities to find solutions and innovations that will solve today’s problems and make future work more efficient. 

  • Excel in Excel: This resource is a necessary part of conducting day-today business, and the ability to navigate it with ease to sort, filter, and manipulate data is critical. 

  • Polished Communication Style:  Priority is placed on sharing complex ideas, important information, and solution strategies clearly and professionally in both written and verbal communications. 

  • Collaborative Partner:  When working with every member on the team across the company, it is not enough to participate passively. Showing up and proactively providing support are integral to building the relationships that will further the success of all. 


About Per Se UW: 

Per Sé UW is a forward-thinking company that “does things differently.” We have a clear vision for our future and the talent to make a significant impact in the union workers market. We are a leading workforce solution provider serving local union workers. 


United States