WAE - Louisiana Science/Engineering Fairs Coordinator

Louisiana State University and Agricultural and Mechanical College
Baltimore, LA
United States
Job Description

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Job Posting Title:

WAE - Louisiana Science/Engineering Fairs Coordinator


Position Type:

Wages as Earned (Fixed Term)



LSUAM Online - CE - Custom and Corporate Relations (Lisa A Verma (00013422))


Work Location:

Louisiana Emerging Technologies Center


Pay Grade:



Job Description:

Coordinate and direct all aspect of the Region VII Louisiana Science & Engineering Fair and the Louisiana State Science & Engineering Fair (LSEF) each year for all qualifying participants. Each fair is broken up into two divisions: Junior Division (6th-8th grade) and Senior Division (9th-12th grade). The Region VII Science & Engineering Fair is open to the following parishes: East Baton Rouge, West Baton Rouge, East Feliciana, West Feliciana, Pointe Coupee, Iberville, & Ascension Parish. The Louisiana State Science & Engineering Fair is open to all qualifying students from Louisiana Regional fairs. The position requires on-site managing and directing during the fair weeks that can equal more than 25 hours per week. Coordinate travel to the spring International Science & Engineering Fair for the winners from Region VII and State fairs. LSU OCE has been hosting the fairs since 1957.

Job Responsibilities:

Coordinate logistics for each fair - update the website, reserve event space, update zFairs registrations system, order catering, design & order t-shirts, order awards, organize (order as needed) supplies. Schedule training/information sessions for each fair inviting school teachers and regional coordinators from the other regions. Affiliate each fair with the International Science & Engineering organization (Society of Science). 70%

Coordinate volunteer recruitment & registration for Region VII and State fairs - staff and judges. Send communication to each College Dean a call for volunteers (faculty, staff, GA's). Submit a call for volunteers with LSU News & Notes. Recruit volunteers internally with Online & Continuing Education. Organize judge training. 15%

Arrange for travel (staff and students) to the International Science & Engineering Fair - work with LSU Travel for travel approvals and spending. Reconcile all expenses following travel. 10%

Assist with generating Science & Engineering fair sponsorships. Participate in potential sponsor meetings. Work with confirmed sponsors for logo placement and recognition. 5%

Minimum Qualifications:

Bachelor's degree with 3 years of experience

Specific Experience: Background in education

Preferred Qualifications:

Master's degree with 5 years of experience

Specific Experience: Background in education, middle and high school

Additional Requirements:

Minor Contact -This position and/or position's responsibilities require work directly with minors. Finger printing and National Sex Offender Registry check required per FASOP HR-04.


Additional Job Description:

Special Instructions:

Please provide a cover letter, resume, (3) professional references, and transcripts. Official transcripts are required prior to hire.

For questions or concerns regarding the status of your application or salary ranges, please contact Lisa Verma at laverma@lsu.edu


Posting Date:

October 25, 2023


Closing Date (Open Until Filled if No Date Specified):


Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Remote Work - Positions approved to work remotely outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.


Essential Position (Y/N):


LSU is an Equal Opportunity Employer:

LSU believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSU is committed to diversity and inclusivity, please see LSU’s Diversity Statement and Roadmap. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management (hr@lsu.edu).


HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu.  For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.