WAE Administrative Coordinator 3

Louisiana State University and Agricultural and Mechanical College
Baltimore, MD
United States
Job Description

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Job Posting Title:

WAE Administrative Coordinator 3


Position Type:

Wages as Earned (Fixed Term)



LSUAM VetMed - VTH - Admin - HO - SS - Hospital Supply (Jilliane WIlliams (00065730))


Work Location:

Veterinary Medicine Building


Pay Grade:



Job Description:

The Wages as Earned (WAE) -Administrative Coordinator 3 will provide support to the Veterinary Teaching Hospital, Hospital Supply Operations.  It is essential that this person has experience with shipping, receiving, supply distribution, and maintaining inventory levels. 

45%- Meets drivers and receives hospital deliveries, sorts packages by departments and verifies packing slips.  Scans hospital packages for receipt and triggers email notification for tracking and delivery.  Insures refrigerated/frozen packages are properly stored. Identifies packages for hospital supply, pickup and delivery.  Moves hospital supply packages into warehouse and delivers packages/equipment to various departments within the hospital/clinic.  Notify Facility Services Manager of any pallet over six feet tall.

10%- Communicates with transportation companies and their drivers to coordinate pickups and deliveries. Submits order confirmations/packing slips to the Business Office. 

10%- Assist in filtering hospital supply reorder forms received via email and pulls hospital supply items from stock shelves in order fill orders.  Delivers supplies to various departments within the hospital/clinic.

10%- Assist AC4 in refilling Omnicell units throughout the hospital/clinic.  Refills copy paper, syringes, needles and drug labels as needed.   Assist AC4 in charging clients for hospital supplies in Cornerstone.

10%-Moves inventory by rotating stock and by backfilling overstock.  Also, assist the AC4 with quarterly inventory by conducting physical counts of hospital supplies, identifying expired goods, and following proper disposal protocols. 

5%-Uses a forklift and pallet jack to unload freight truck pallets and chemical drums.  Follows all forklift safety and training standards.

5%-Receives items or other outgoing packages to be ship.  Insures refrigerated/frozen packages are properly stored. Prepares outgoing package labels and ships packages. Manages ink cartridge recycle program shipping and receiving.

5%-Accomplishes warehouse and organization mission by completing job related tasks as needed. Other duties as assigned.

Two years of experience in which clerical work was a major duty.

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
Business or technical school training with less than completion will only be credited in six month increments.  Similarly, college training will only be credited in 15 semester hour increments.
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies:  the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.


Emergency response personnel - These personnel are linked with the hospital during any emergency response event and are expected to report in and perform as outlined in the emergency response plan.

Physical to be cable of lifting up to 50 pounds, standing or walking for prolonged periods, able to reach above and below the shoulder, sitting, bending, squatting, vision (near sight), vision (far sight), climbing, push/pulling, grasping, and/or twisting.

Due to the nature of this position and/or position responsibilities, this position is subject to random drug and alcohol testing in accordance with University Policy Statement 67.


Additional Job Description:

Special Instructions:

Special Instructions
Please be sure to fully complete the experience section of the application, listing out job duties and average weekly hours worked. Resumes can not be accepted in lieu of a completed application. Please provide three professional references including name, title, phone number and e-mail address. Please attach ALL required documents under the "Resume/CV" section of your application. A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire if education is being used to meet the minimum qualifications of the position. An offer of employment is contingent on a satisfactory pre-employment background check, physical and drug screen.

This position will provide coverage for the Hospital Supply Service within the Veterinary Teaching Hospital as needed at an employment effort not to exceed an average of 20 hours per week.


A permanent or probationary internal employee who is appointed to another position following certification from an open competitive eligible list is considered a new employee in the new position and shall serve a probationary period of six months. 


Posting Date:

November 1, 2023


Closing Date (Open Until Filled if No Date Specified):


Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Remote Work - Positions approved to work remotely outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.


Essential Position (Y/N):


LSU is an Equal Opportunity Employer:

LSU believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSU is committed to diversity and inclusivity, please see LSU’s Diversity Statement and Roadmap. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management (hr@lsu.edu).


HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu.  For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.