Vanuatu: Capacity Building Consultant - DSPPAC (Vanuatu)

  • Global Green Growth Institute
  • Port Vila, Vanuatu
  • 04 May, 2020
Full time Green Jobs Non-Profit Jobs

Job Description

The Capacity Building Consultant must be based in Vanuatu and must have a very good knowledge of the Government’s Investment Program and be familiar with the government’s project screening and approval process. He/she must also be familiar with Vanuatu Government procurement guide and financial management system together with a good understanding of GCF processes. 

The purpose of the Assignment is to:

  1. Provide capacity building support needed to enhance DSPPAC’s ability to oversee and coordinate climate change programs and develop an integrated national process for screening project proposals.
  2. Identify a best suitable processes and coordination mechanism for approving project proposals seeking external climate and development funding that is most efficient and enhances overall government ownership

Director General, PMO and Director of DSPPAC are regularly updated on project progress and ensure timely policy decisions and interventions are made to support progress of the project. 

About GGGI

Based in Seoul, the Global Green Growth Institute (GGGI) is an intergovernmental organization founded to support and promote a model of economic growth known as "green growth", which targets key aspects of economic performance such a poverty reduction, job creation, social inclusion, and environmental sustainability. GGGI works with developing and emerging countries around the world, building their capacity and working collaboratively on green growth policies that can impact the lives of millions. The organization partners with countries, multilateral institutions, government bodies, and private sector to help build economies that grow strongly and are more efficient and sustainable in the use of natural resources, less carbon intensive, and more resilient to climate change.

GGGI supports stakeholders through complementary and integrated workstreams in green growth planning, policy development, investment, implementation, and knowledge sharing that deliver comprehensive products designed to assist in developing, financing, and mainstreaming green growth in national economic development. GGGI’s interventions emphasize change in four priority areas considered to be essential to transforming countries’ economies including energy, water, sustainable landscapes, and green cities. GGGI runs a Pacific Regional Program based in Suva, Fiji, with other country offices in Kiribati, Vanuatu and Papua New Guinea.

GGGI’s core focus in Vanuatu is mainly on supporting the Government in developing and implementing sustainable energy policies and projects that promote green growth, contributing towards achieving the country’s sustainable development targets.

GGGI has been nominated by the Government as the delivery partner for two GCF Readiness proposals, the “Mobilizing the Vanuatu Private Sector towards climate change action” and “Enhancing Vanuatu’s Ability to Seek Accreditation and Direct Access to the GCF”. These proposals were submitted to GCF in September 2018 and were approved in April and December 2019, respectively.

Project Background

This project relates to one of the activities under the GCF Readiness Project, “Enhancing Vanuatu’s Ability to Seek Accreditation and Direct Access to the GCF”, which aims at supporting the accreditation of the Ministry of Finance and Economic Management (MFEM), first as a delivery partner for Readiness and then a full Nationally Accredited Entity, with the Ministry of Climate Change and Adaptation (MCCA) as the cooperating Executing Entity. This 18-months project is being implemented by GGGI in partnership with the Prime Minister’s Office (PMO), the MFEM and the MCCA.

GGGI in collaboration with the Department of Strategic, Planning, Policy and Aid Coordination (DSPPAC),  wishes to recruit a capacity building consultant to provide capacity building support to DSPPAC to strengthen its ability to oversee and coordinate climate change programs and develop an integrated national process for screening project proposals.

This project focuses on an aspect of  the GCF Readiness project which aims at strengthening DSPPAC’s ability to oversee and coordinate climate change programs and develop an integrated national process for screening proposals, in addition to its current role to oversee project screening and facilitating endorsement of development projects. This Capacity Building Consultant will be responsible for overall GCF Readiness project activities at DSPPAC and PMO and shall ensure there is continuous institutional support for the project by regularly updating the Director General of PMO, Director of DSPPAC on the overall GCF Readiness project’s progress and seek for necessary support on specific activities if required. The Consultant will also work with section managers and sector analysts at DSPPAC to carry out specific activities in relating to this project, including getting necessary information and data need for the project. He/she will also work with the two other Capacity Building Consultants based at DoFT and MCCA to ensure all project activities are well-coordinated, supported and delivered within planned timeframes.

The Capacity Building Consultant must be based in Vanuatu and must have a very good knowledge of the Government’s Investment Program and be familiar with the government’s project screening and approval process. He/she must also be familiar with Vanuatu Government procurement guide and financial management system together with a good understanding of GCF processes. 

Scope of Work

Under the guidance of the national Project Coordinator the Consultant will deliver the tasks below.

  • Be the GCF Readiness DAE Project focal point at DSPPAC and PMO.
  • Provide one-to-one training and undertake training workshop for DSPPAC staff to enhance their capacity and strengthen the Department’s ability to oversee and coordinate climate change programs
  • Provide regular update on the project to the Director General of PMO and Director of DSPPAC.
  • Spearhead the work on integrating processes and improving coordination for approving development and climate change proposals.
  • Liaise with other two capacity building consultants based at MFEM and MCCA to coordinate GCF Readiness DAE Project activities for timely delivery of project milestones.
  • Participate in weekly project team meetings and provide updates on progress of each project activity under his/her responsibility.
  • Write up weekly project team meeting minutes.
  • Support lead experts and the Project Associate to organize project related workshops, in coordination with other capacity building consultants in MFEM and MCCA.
  • Facilitate during workshop presentations
  • Participate in all 10 workshops which will be conducted as part of the GCF Readiness DAE Project.
  • Contribute to write up of workshop reports, in coordination with other consultants.
  • Support Capacity Building Consultant, DoFT in reviewing draft terms of references for the following positions:
    • Accreditation Expert position: to undertake financial management capacity assessment and provide technical support for DAE accreditation application.
    • Project Development Expert: to develop project concept note of GCF Enhanced Direct Access modality.
    • Review of Existing MFEM policies: This task will be undertaken by a consulting firm and part of the assignment will also involve development of guidelines for direct access entity operations, including financial management, procurement and ESS to align with GCF policies.
  • Takes the lead role in reviewing and commenting on all assessment reports and guidelines produced by expert leads in above stated activities.

The consultant hired for this work will report to GGGI and liaise closely with the Director of DSPPAC, sector policy analysts and with other project consultants for implementation of this work.

The consultant is required to submit a schedule of tasks to be carried out throughout the term of this assignment within 2 weeks after signing of contract.

The consultant will be provided with a desk and an office chair and access to printer by DSPPAC and a laptop computer will be provided by the project.

Output/Reporting Requirements/Deliverables

  • Inception report containing workplan
  • Consultation meetings and consultation and validation workshops have been organized
  • Participates in all project related consultation meetings and workshops.
  • Conducted two capacity building trainings.
  • Participated in weekly project team meetings.
  • Developed capacity building training materials.
  • Capacity building training reports completed and submitted on time.
  • Technical reports reviewed and finalized.
  • Workshop reports finalized and submitted on time.
  • Terms of References for positions in the GCF funded project have been completed and positions advertised.
  • Assessment report and recommendation on coordination mechanism completed and submitted to Government for actioning.
  • MFEM financial management capacity assessment report completed.
  • Gender and environment and social safeguard (ESS) standards developed.
  • First draft of the accreditation application for MFEM developed.

Payment Modalities

The Capacity Building Consultant will be paid upon delivery of the following project milestones:

  • Due 22nd May 2020, 5% of Contract value:
    • Has submitted an inception report with detail workplan on project activities and deliverables, by 15th May 2020.
    • Has participated in the consultation meetings and consultation workshop related to institutional and coordination mechanisms assessment.
  • Due 23rd June 2020, 15% of Contract value:
    • Has contributed to the consultation workshop report write up,
    • Has contributed to development of ToR for work on financial management capacity, gender and ESS standards assessment by 28 May, 2020.
    • Has participated in the validation workshop relating to institutional and coordination mechanisms assessment and contributed to the consultation workshop report write up by 12th June 2020,
    • Has reviewed and contributed to final assessment report on institutional and coordination mechanisms assessment.
    • Has supported capacity building training on GCF requirements on financial management, procurement, gender and ESS standards to counterparts of MFEM, PMO and MCCA.
  • Due 5th August 2020, 10% of Contract value:
    • Has contributed to draft Council of Ministers (CoM) paper on outcome and recommendations of report on institutional and coordination mechanisms assessment by 3rd July and facilitated submission of policy paper through Development Committee of Officials (DCO) and CoM.
    • Participated in one-one meeting on financial management capacity, gender and ESS standards assessment of MFEM for the accreditation application.
    • Conducts first capacity building training for DSPPAC staff by 10th July 2020.
    • Has participated in capacity building training conducted for staff of MCCA/NAB on general application process for GCF funding by 21 July 2020.
    • Has completed and circulated report for capacity building training workshop for DSPPAC staff by 31st July 2020.
  • Due 9th October 2020, 10% of Contract value:
    • Participated in consultation meetings and consultation workshop relating to work on developing guidelines for MFEM operations i.e. financial management, procurement, gender and ESS standards aligned with GCF policies.
    • Contributed to meeting and consultation workshop report, due 11 September 2020.
    • Has developed and circulated materials for capacity building training planned for early November 2020.
  • Due November 15th, 2020, 10% of Contract value:
    • Participated in validation workshop on draft MFEM operations i.e. financial management, procurement guides, gender and ESS standards, due 9 October 2020.
    • Has provided inputs Contributed to workshop validation report, due 20 October 2020.
    • Has conducted second capacity building training for DSPPAC technical staff on processes and tools for oversee and coordinate climate change programs, 2nd November 2020.
    • Has provided inputs to the draft ToR for consultancy work on development of an Enhanced Direct Access (EDA) project concept note to the GCF and circulate for comments.
    • Has participated in capacity building training to staff of MCCA/NAB and other sectoral agencies on tips for developing good or attractive project proposals by 6th November 2020.
    • Has developed and circulated the draft capacity building training workshop report by 14th of November.
  • Due December 15th, 2020, 10% of Contract value:
    • Developed capacity building training workshop report, by 20th November 2020.
    • Comments on draft interview questions and scorings for shortlisting and assessing applicants for consultancy position for work on development of an Enhanced Direct Access (EDA) project concept note to the GCF.
    • Contributed to 6 monthly GCF Progress Report
    • Contributed to GGGI end of year reporting for the GCF Readiness Project.
  • Due February 9th, 2021, 10% of Contract value:
    • Supported GGGI Associate to arrange one-to-one meetings and consultation meeting logistics relating to work on development of an Enhanced Direct Access (EDA) project concept note to the GCF.
    • Participated in consultations through one-to-one meetings and a consultation workshop with local stakeholders relating to work on development of an Enhanced Direct Access (EDA) project concept note.
    • Contributed to write up of stakeholder consultation workshop.
  • Due March 30th2021, 10% of Contract value:
    • Submitted daily timesheets summarizing tasks undertaken during the month
    • Contributed and write up and finalization of the Enhanced Direct Access (EDA) project concept note, with responsible consultant.
    • Conduct final capacity building training workshop to staff of DSPPAC and other government counterparts on project appraisal and project management by 19 March 2021.
  • Due 15th May 2021, 10% of Contract value:
    • Completed and submitted capacity building training workshop report.
    • Supported Capacity Building Consultant, MFEM, to conduct capacity building training to staff of MFEM by 10th May 2021.
  • Due 5th June 2021, 10% of Contract value:
    • Contributed to development and finalization of capacity building training workshop report
    • Contributed to GCF Project completion report, by 15 May, 2020.

The Consultant shall submit invoices stating the correct portion of amount of contract due at the end of each reporting month together with an invoice number for payment processing.

Qualifications/Experience/Expertise

  • University Degree in Economics and/or finance,
  • Minimum of 5 years of work experience in project development and appraisal.
  • Familiar with government procurement guide and financial management system,
  • Familiar with broader Vanuatu Government systems and processes.
  • Excellent analytical and communication skills,
  • Demonstrated excellent report writing skills in English.

Interested applications must submit their CVs with a cover letter.

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