Vanuatu: Capacity building for rural energy access-In-country community trainers

  • Global Green Growth Institute
  • Port Vila, Vanuatu
  • 27 Jun, 2020
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Job Description

The objective of this consultancy is to support GGGI in conducting pilot training of selected remote communities. The purpose of the pilot training is to “trial out” the 10 training modules by training ~100-150 people in each of the 4 countries, in order to seek feedback on all of the training modules with respect to their suitability, simplicity, applicability, etc. as well as the best delivery methods for the communities and the general lessons learnt from the whole training experience.

 

About GGGI

Based in Seoul, the Global Green Growth Institute (GGGI) is an intergovernmental organization founded to support and promote a model of economic growth known as "green growth", which targets key aspects of economic performance such a poverty reduction, job creation, social inclusion, and environmental sustainability. GGGI works with developing and emerging countries around the world, building their capacity and working collaboratively on green growth policies that can impact the lives of millions. The organization partners with countries, multilateral institutions, government bodies, and private sector to help build economies that grow strongly and are more efficient and sustainable in the use of natural resources, less carbon intensive, and more resilient to climate change.

 

GGGI supports stakeholders through complementary and integrated workstreams in green growth planning, policy development, investment, implementation, and knowledge sharing that deliver comprehensive products designed to assist in developing, financing, and mainstreaming green growth in national economic development. GGGI’s interventions emphasize change in four priority areas considered to be essential to transforming countries’ economies including energy, water, sustainable landscapes, and green cities. GGGI runs a Pacific Regional Program based in Suva, Fiji office within the Fiji Ministry of Economy.

 

Contract duration: 6 months / Part-time 

Total work days estimated: 45 days 

Total contract amount: USD 3,000 (plus travel expenses)  

 

Project Background

The project “Capacity Building to Strengthen Sustainable Implementation of Renewable Energy Technologies for Rural Energy Access” is a 3-year regional project (2019-2021) implemented in the Melanesian countries: Fiji, Vanuatu, Solomon Islands and Papua New Guinea and funded by the Republic of Korea through the Korea International Corporation Agency (KOICA) and implemented by GGGI in partnership with the Pacific Islands Development Forum (PIDF).

The project’s main objective is to strengthen informed and inclusive decision-making by resource owners and local government officials for integration of Green Economy (GE) and Renewable Energy (RE) into Local Level Planning and to Strengthen Implementation of Renewable energy (RE) infrastructure for Rural Electrification. GGGI will work closely with local partners to develop various training modules within the project context to achieve this goal. In addition, in-country based local trainers will be engaged to deliver these capacity building trainings throughout the identified communities. A total of 32 trainers will be trained using the training-of-trainers approach (approximately 8 trainers per country)

The direct beneficiaries of this capacity building project will be a total of 3000 trainees from 4 countries. The target groups for this capacity building training are:

1)  Local government officials, Provincial Councils, District Councils, Town Councils, Island Councils, etc.

2) Traditional community/religious leaders and vulnerable groups (women, young leaders), etc.

3) Local electricians, people with technical aptitude, etc.

4) Small businesses

In order to carry out the capacity building training to the beneficiaries, the project is in the final stages of developing training materials in Green Economy (GE) and Renewable Energy (RE), taking into account gender and inclusive development. This will consist of 10 training modules, complete with trainers guides and learners workbooks, as per below:

 

Green Economy Modules:

  • GE General Principles
  • Energy Efficiency Basics
  • Green Business Basics
  • Inclusive Development

 

Renewable Energy Modules:

  • RE General Principles
  • Solar in the community
  • Pico-Hydro in the community
  • Solar Operations and Maintenance basics
  • Pico-Hydro Operations and Maintenance basics
  • RE Financial management

 

 

Objectives/Purpose of the Assignment:

 

The objective of this consultancy is to support GGGI in conducting pilot training of selected remote communities. The purpose of the pilot training is to “trial out” the 10 training modules by training ~100-150 people in each of the 4 countries, in order to seek feedback on all of the training modules with respect to their suitability, simplicity, applicability, etc. as well as the best delivery methods for the communities and the general lessons learnt from the whole training experience.

 

The feedback obtained from this pilot training of communities will then be presented and discussed in a Regional workshop in Fiji, before being used to perform revisions and customizations to all the training modules for finalization. Once finalized, the modules will undergo translations in preparation for main trainings starting in 2021.

 

The 10 trainings modules are already being prepared by other consultants (separate from this TOR), and these will be made available to GGGI by 30th June 2020. Two of the 10 training modules, namely “Solar in the Community” and “Solar O&M Basics” have been prepared and were used to conduct the pilot training of trainers in the 4 countries in May-June 2020, to obtain initial feedback from experienced trainers. 

 

The selected consultant(s)/trainer(s) will work together with and support the respective GGGI/PIDF in-country project coordinators to travel and conduct pilot training(s) in selected remote communities (the in-country project coordinator will also be a trainer).

 

While a project workplan is in place, it has to be noted that due to the effects and restrictions of COVID-19, there may be difficulty and un-expected delays to schedules in the target countries. As such, this contract is designed on a part-time deliverable basis.

 

The selected trainers will be initially trained on the modules via in-country training of trainer (ToT) workshops in order to ensure that the training team is well equipped with the training resources and materials. After completing the ToT workshops the teams will be mobilized to the target remote communities to conduct the pilot trainings. Subject to the travel restrictions that are in place, a decision will be made in July whether the ToT workshops need to happen virtually, or if a trainer can physically travel to each of the target country to provide hands-on training to the trainers.

 

 

Scope of Work:

 

Throughout the project, the consultant shall work closely with GGGI and PIDF and discuss tasks, plans, content, and activities as they progress. The consultant must work closely with the GGGI in-country project coordinators in order to ensure that the training teams are well prepared with the training materials and their delivery.  

 

Specific tasks for this assignment shall include the following:

 

  1. Attend the kickoff meeting with GGGI, PIDF and training module development consultants to discuss the module contents and intended delivery ideas. This is intended to allow the trainer to get briefed and align themselves with the objectives of this project and its workplan.
  2. Attend the Pilot training of trainer’s workshops to be trained on all 10 training modules of this project and their related activities etc. This workshop is intended to happen in country with the project manager travelling to each country to conduct the trainings. However, subject to COVID-19 travel restrictions, the workshop may be held virtually online, whereby all country trainers will join in remotely to go through the training of trainer workshop together.
  3. Assist the in-country project coordinator in developing a schedule for the pilot trainings and to ensure the communities and the project teams are fully informed of the workshop schedules and are well-prepared prior to and during the pilot training, as well as assisting in making all arrangements for the community trainings in terms of communications, logistics, etc. with relevant stakeholders.
  4. Accompany the country project coordinator to the selected communities and conduct the training of the target groups of this project, ensuring to have successfully and satisfactorily trained 100-150 people in each country on the 10 training modules. Note that not all modules are meant for all target groups, hence the available “training matrix document” must be used to determine this.
  5. During the pilot training of remote communities, the consultant/trainer shall ensure to facilitate discussions and obtain as much feedback as possible from the communities regarding the 10 training modules, criticisms, suggestions and recommendations, as these need to be recorded and presented in the Regional Workshop.
  6. Participate in the Regional Workshop and present the results and feedback from the pilot training of communities from your respective country. The regional workshop will have a larger set of audience, partners, stakeholders, etc. and the country specific feedback presented will be used to discuss and confirm the final changes and customizations that need to be performed on the 10 training modules. Note that the regional workshop is intended to be held centrally in Fiji, whereby the trainers from other countries will be required to travel to Fiji (logistics will be arranged and catered for by GGGI separately). However, if the COVID-19 restrictions do not allow for international travels, the trainer will be required to join in virtually and present/engage remotely for the duration of the workshop. The trainer will be required to send a video recording of their presentation prior to the workshop, incase poor internet connectivity prevents live presentations.
  7. After the regional workshop, the feedback will be used by the training module development consultants (separate from this TOR) to make further improvements and customizations to all the training modules. In this regard, the trainer of this TOR is required to provide an exit report after the regional workshop, that provides details of all community feedback that was received and presented and the agreed/recommended changes and customizations for all the 10 modules.

 

 

Output/Reporting Requirements/Deliverables:

 

The consultant shall report regularly to the in-country project coordinator. The consultant must always work as part of a team with GGGI and other consultants. Microsoft PowerPoint and Word products must be delivered using GGGI templates provided. 

 

  • Deliverable A: Brief inception report (approx. 3 pages) with work plan for the assignment, consultant’s understanding of the assignment, list of resources the consultant expects to use and initial suggestions/comments for provided training modules and delivery methods within 3days of contract signature – 5% contract value.
  • Deliverable B: Attend the Pilot training of trainer’s workshops and be trained on all 10 training modules of this project and its activities etc. and be ready for training of remote communities – by 14th August 2020 – 30% contract value.
  • Deliverable C: Assist the in-country project coordinator in developing a schedule for the pilot trainings to ensure the communities and the project team are all aligned and prepared prior to and during the pilot training, as well as assisting in making all arrangements for the community trainings in terms of communications, logistics, etc with relevant stakeholders.– by 20th August 2020 – 10% of contract value.
  • Deliverable D: Conduct the training of the target groups of this project with the in-country project coordinator in the selected remote communities, ensuring to have successfully and satisfactorily trained 100-150 people in each country on the 10 training modules. Note that not all modules are meant for all target groups, hence the available “Training Matrix document” must be used to determine this – by 18th September 2020 – 30% contract value.
  • Deliverable E: Record and submit a report of all feedback, criticisms, suggestions and recommendations during the training of remote communities by facilitating discussions etc., regarding the 10 training modules and prepare presentations for the Regional Workshop with the in-country project coordinator - by 25th September 2020 – 10% contract value.
  • Deliverable F: Participate in the Regional Workshop and present the results of the pilot training of communities and all the received feedback from your respective country with the country coordinator. The regional workshop will have a larger set of audience, partners, stakeholders, etc and the country specific feedback presented will be used to discuss and confirm the final changes and customizations that need to be performed on the 10 training modules. A video of the presentation also needs to be sent prior to the workshop - by 30th September 2020 – 10% contract value.
  • Deliverable G: Provide an exit report after the regional workshop, detailing all the feedback that was presented and all the agreed/recommended changes and customizations for each of the 10 training modules in detail. This will enable the training module development consultants to ensure satisfactory review and customization of the training modules for finalization – by 2nd October 2020 – 5% contract value.

 

All of the consultant’s work products developed and used for this project will be transferred to and become the property of the Global Green Growth Institute.

 

 

Qualifications/Experience/Expertise

 

  • Tertiary level degree/certificates (e.g. universities, colleges, trade schools) or equivalent in a discipline related to Engineering, Renewable Energy, Sustainability, Climate Change, Environmental Science or Rural Development;
  • Demonstrated experience as a trainer/educator/facilitator, related to working in or with rural communities of the Pacific Island countries listed under this project
  • Excellent knowledge and experience of national language and cultures in Fiji, Vanuatu, Solomon Islands and PNG.
  • Ability to translate English to national language and vice versa (both written and oral) is a requirement.
  • Experience working with the private sector and/or with private sector, business associations and local government would be an advantage
  • Demonstrable relationship management and stakeholder engagement experience
  • Demonstrate ability of analytical and report drafting work
  • Excellent communication skills in English (oral and written)
  • Excellent command of Word, Excel and PowerPoint; familiarity with Adobe applications would be an advantage.
  • Workshop logistics and project management experience
  • Understanding of the climate change sector, including how climate change impacts Pacific Island countries and mitigation and adaptations options would be an advantage
  • Understanding of how businesses can build resilience to climate change in the Pacific would be an advantage
  • Previous experience in similar work in Pacific island countries would be an advantage.

 

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Payment Modalities

 

The consultant shall be paid the consultancy fee upon completion of the following milestones

 

Milestone #

Description

Expected Deliverable Date, after signing of contract

Payment %

1

Upon acceptance of Inception Report, as per Deliverable A

Week 1

5%

2

Upon attending pilot training of trainer’s workshop, as per Deliverable B

By 14th August 2020

30%

3

Upon assisting the in-country project coordinator in developing a schedule for the pilot trainings, as per Deliverable C

By 20th August 2020

10%

4

Upon conducting of pilot training in selected communities, as per Deliverable D

By 18th September 2020

30%

5

Upon submission of pilot training report and Regional workshop presentation, as per Deliverable E

By 25th September 2020

10%

6

Upon participation and presentation of pilot training results and feedback in the Regional workshop, as per Deliverable F

By 30th September 2020

10%

7

Upon acceptance of the exit report to assist with module customizations for finalization, as per Deliverable G

By 2nd October 2020

5%

 

 

 

100%