Position Overview
ABOUT APOLLO
Apollo is a high-growth, global alternative asset manager. In our asset management business, we seek to provide our clients excess return at every point along the risk-reward spectrum from investment grade to private equity with a focus on three investing strategies: yield, hybrid, and equity. For more than three decades, our investing expertise across our fully integrated platform has served the financial return needs of our clients and provided businesses with innovative capital solutions for growth. Through Athene, our retirement services business, we specialize in helping clients achieve financial security by providing a suite of retirement savings products and acting as a solutions provider to institutions. Our patient, creative, and knowledgeable approach to investing aligns our clients, businesses we invest in, our employees, and the communities we impact, to expand opportunity and achieve positive outcomes.
OUR PURPOSE AND CORE VALUES
Our clients rely on our investment acumen to help secure their future. We must never lose our focus and determination to be the best investors and most trusted partners on their behalf. We strive to be:
The leading provider of retirement income solutions to institutions, companies, and individuals.
The leading provider of capital solutions to companies. Our breadth and scale enable us to deliver capital for even the largest projects – and our small firm mindset ensures we will be a thoughtful and dedicated partner to these organizations. We are committed to helping them build stronger businesses.
A leading contributor to addressing some of the biggest issues facing the world today – such as energy transition, accelerating the adoption of new technologies, and social impact – where innovative approaches to investing can make a positive difference.
We are building a unique firm of extraordinary colleagues who:
Outperform expectations
Challenge Convention
Champion Opportunity
Lead responsibly
Drive collaboration
As One Apollo team, we believe that doing great work and having fun go hand in hand, and we are proud of what we can achieve together.
OUR BENEFITS
Apollo relies on its people to keep it a leader in alternative investment management, and the firm’s benefit programs are crafted to offer meaningful coverage for both you and your family. Please reach out to your Human Capital Business Partner for more detailed information on specific benefits.
ABOUT TEAM
Finance Shared Services is part of Apollo’s Chief Accounting Officer’s organization and includes several key global functions including processing and reporting for accounts payable, accounts receivable, travel and entertainment (T&E) expenses, travel services, vendor engagement and management, research services and reporting & analytics.
The incumbent will report to the Lead/AD of AP Operations to support functional responsibilities, in addition to its ongoing transformation agenda.
The incumbent will work closely with all other Finance Shared Services functions, Apollo employees based across the US and International as well as with key internal stakeholders including Finance and Controller ship professionals, Human Capital, Corporate Services, Legal, Tax & Compliance, Technologies and Marketing on process and policy matters, as well as relationships with external service and technology solution providers (i.e. PeopleSoft).
The successful candidate will have to demonstrate experience in reviewing, auditing, approving, prioritizing, accounting controls through PeopleSoft (AP technology platform). The incumbent will be involved in documenting, reporting, and proposing initiatives to measure the effectiveness and adherence to the firm’s global AP policy, procedures, and exception process. The candidate will need to manage escalations by interacting with employees, executive assistants, and internal stakeholders from all seniority levels on providing accurate, timely and ongoing support on all AP-related matters (i.e., communicating, explaining, and enforcing AP policy provisions, process changes, and escalation of issues and exception decisions). Clear, firm, and polite communication and relationship building skills are needed.
Role and responsibilities:
Key contributor towards AP Operations and support all aspects of day-to-day activities and deliverables of the function, encompassing:
Managing day to day invoice processing & exception workflow, while ensuring that no duplicate invoices are entered into the system.
Accurate creation of manual payment via payment tool
Keeping track of Direct Debit, online vendors, payment rejections and resolving issues if any.
Monitor the mailbox and respond to internal and external queries to the AP mailbox.
Maintain accurate cash records and control reports by performing monthly reconciliation. Suggest resolutions and escalate breaks (if any) to the seniors.
Actively contribute to process automation/transformation effort in AP for streamlined processes with stronger controls to be in place.
Ensure that the relevant AP process documentation is always up to date.
Support the training and onboarding process of any new joiner to the AP team.
Be well-versed with the AP/vendor payment policies and ensure adherence to the same across the organization.
Monitor and implement reports to help analyzing policy adherence and flag out/suggest policy charges with appropriate business reason.
Support the tax related process e.g., Deliver annual tax documentation (1099/1942) to vendors/ tax related reconciliation.
Take initiative and manage ad-hoc/ transformation projects as needed.
Qualifications & Experience
Proven experience of minimum of 1-3 years for AP function including policy and process adherence, review, audit, and approval of invoices and vendor payments through the PeopleSoft, enforcing and communicating Accounts Payable policy and provisions to employees and other internal stakeholders.
Teamwork- Adapt to act as backup within the team.
Ability to work in cross country and multi-cultural environment.
Quality oriented- Manages delivery on time and within qualitative parameters.
Minimum 2-3 years of mailbox management/ query resolution and be able to understand the overall process governance at the same time.
Strong communication, and interpersonal skills. Ability to partner with others and work collaboratively and professionally in the organization to ensure roles and responsibilities are clear and metrics are in place across the control structure.
Strong analytical & accounting skills, able to quickly grasp and evolve the Accounts Payable policy provisions, process implications and recommend initiatives for ongoing improvement of the function and its operational effectiveness.
Highly organized, proactive, and efficient in managing and following up on multiple priorities simultaneously with solid prioritization skills.
CA/ CA inter required. Role location: Nesco Mumbai, India. Work timings- UK Shift i.e. 12.30am to 9.30pm IST.
Role location: Mumbai, India. Work timings- UK Shift (flexible to shift timings)
Apollo provides equal employment opportunities regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, veteran status, gender/sex or sexual orientation, or any other criterion or circumstance protected by applicable law, ordinance, or regulation. The above criteria are intended to be used as a guide only – candidates who do not meet all the above criteria may still be considered if they are deemed to have relevant experience/ equivalent levels of skill or knowledge to fulfil the requirements of the role. Any job offer will be conditional upon and subject to satisfactory reference and background screening checks, all necessary corporate and regulatory approvals or certifications as required from time to time, and entering into definitive contractual documentation satisfactory to Apollo.